Available in: Axsy Mobile for Salesforce, Axsy Field Service, Axsy Public Sector, Axsy Retail Execution

Once you have created an Axsy Smart Form, you can make the Smart Form available in the Axsy Mobile App by setting up a Salesforce Flow. This article describes how to do so with a Salesforce Flow which, at run-time, will dynamically determine the Axsy Smart Form to be run based on a custom record field.

Please see this article for more information on creating a custom record field to be used and referenced within the Flow: Deploying Smart Forms with Salesforce Flow - Custom Record Field

Configure the Flow on the Salesforce Platform

Create the Flow

1. From Salesforce Setup, use the Quick Find search and type in "Flows".
2. Under Process Automation, select Flows. For a new Smart Form, select New Flow.
   
   
   
3. From the Menu options, select Screen Flow and then Create.
   
   
   

Create Flow Resources

Using the New Resource button, create the following Flow Variables with the following parameters:

• A Text variable for the Salesforce ID of the record running the Smart Form
  
  

  Parameter	Value
  API Name	Id
  Data Type	Text
  Available for input	Checked
  Available for output	Checked

  
  
• A Text variable for the Salesforce ID of the Smart Form to run
  
  

  Parameter	Value
  API Name	FormID
  Data Type	Text

Once these Resources are created the Salesforce Flow can be configured.

Configure the Flow

1. Add a new Get Record Element to the Flow that will retrieve the record running the Smart Form from the Salesforce ID that launched the Flow. Set its parameters to the following and then select Done:
   
   

   Parameter	Value
   Label	GetRunningRecord
   API Name	GetRunningRecord
   Object	Set this to the object, e.g. Work Order, that is intended to run the Smart Form
   Condition Requirements	All Conditions Are Met (AND) Field: Id Operator: Equals Value: {!Id}
   Sort Order	Not Sorted
   How Many Records to Store	Only the first record
   How to Store Record Data	Choose fields and assign variables (advanced)
   Where to Store Field Values	In separate variables Field: Set this to the custom lookup field created on the to store the Smart Form to be run, as described in Deploying Smart Forms with Salesforce Flow - Custom Record Field Value: {!FormID}

   
   
2. Add a new Action Element to the Flow.
   
   
   1. When the Action opens, using Filter By, select Type and then select Apex Action (Legacy) as the action.
   2. In the corresponding box to the right, search for and select Mobile Smart Form (axsy_forms_FlowFormRunner) as the Legacy Apex action. Then click Done.
3. Double click on the Apex Action (Legacy) process flow and assign the FormId parameter to the variable created earlier: {!FormID}
   
   
   
   
4. Save your changes and Activate the Flow.

Now that you have successfully configured and activated your Salesforce Flow, you can now deploy it the Axsy Mobile App using a Quick Action or a Flow Assessment Task.