1. Introduction

Axsy is committed to protecting the data of users of Axsy software and services. In doing so, Axsy ensures that its data protection measures are consistent with the latest data protection  legislation, including the General Data Protection Regulation. 

The purpose of this data privacy notice and / or any updates to this data privacy notice is to  make you aware of the personal information that will be used by the Axsy Public Sector mobile  app and / or any updates to such software provided by Axsy (the Software). We encourage you  to read the information below carefully.  

2. Information Used by the Axsy Software 

Authentication Data 

To use the Software, the Software will require personal information provided by you for  authentication purposes. This information will consist of a username and password  (Authentication Data).

The originating source, controller and processor of your Authentication Data is salesforce.com  (SFDC). If you want to change your Authentication Data, you or your administrator must do so  within the underlying SFDC service. You cannot change your Authentication Data within the  Software, nor can Axsy do this for you. 

Customer Data 

During your use of the Software you may view and collect information relating to your  customers, including contact information, email address, telephone contact information and  address information (Customer Data). This information could identify a corporate entity or an  individual contact within such corporate entity. 

Visitor Data 

Reference data relating to a visit with your customer may include personal information relating  to the individual(s) performing the task, including the individual’s name, email address,  telephone contact information and address information (Visitor Data). 

Custom Fields Data 

Custom fields created by you on the Salesforce Platform to capture additional information  relating to your business and/or interactions with suppliers, customers or other parties may  contain personal information. 

In the event that you populate custom fields with sensitive personal information, e.g. data concerning health, genetic data, biometric data, data revealing racial or ethnic  origin, data concerning a natural person’s sex life or sexual orientation, or other, you  acknowledge that you have an obligation to obtain the data subject’s explicit consent to  the processing of this sensitive personal data for a specific purpose. You understand  that you may not process any sensitive personal information without obtaining a data  subject’s explicit consent. You warrant that the data subject who’s sensitive personal data is being processed has given explicit consent that such data may be processed by  you for the purposes using the functionalities of the Software. 

Axsy is not a data controller or a data processor with regards to Authentication Data, Customer  Data, Visitor Data or Custom Fields Data. Axsy has no access to or control over any of this  data. 

3. Use of Information 

Your Authentication Data will be stored on the Salesforce Platform. Every time you log into the  Software, your Authentication Data is validated with SFDC to enable you to use the Software.  Your data will be protected by encryption techniques during the validation process between the  Software and SFDC. 

Your Customer Data, Visitor Data and Custom Fields Data (Public Sector Data) is stored on  the Salesforce Platform. In order to enable you to use the services, Public Sector Data is  temporarily synchronised to, stored in and displayed to you on your mobile device by the  Software. Any changes made or new Public Sector Data captured by you are synchronised  back to the Salesforce Platform. After you logout from the Software, the temporary storage of  Public Sector Data in the Software is cleared.  

The Public Sector Data will be protected by encryption techniques while it is used for the  purposes described above. At no point in time does Axsy access, control, store (on an  Axsy platform or system), or otherwise process the Public Sector Data. 

4. Information Sharing 

Axsy has no access to your data and will not disclose your information to any third party.

During the data synchronisation process the Public Sector Data is retrieved from and sent back  to the Salesforce Platform by the Software.  

5. Data Protection 

The Software has security measures to help protect your data including: i) authenticated  access; ii) encryption of Authentication Data, Customer Data, Visitor Data and Custom Fields  Data while stored on your mobile device and during transmission to and from the Salesforce Platform; and iii) software timeouts. 

You are responsible for protecting your Authentication Data and preventing access to the  Software while your mobile device is unattended. 

6. Who We Are 

We are Axsy Marketing (UK) Limited, a private limited company incorporated and registered in  England and Wales with company number 8579539. Our registered office is at 1 Doughty  Street, London WC1N 2PH, United Kingdom. 

7. Objecting to Data Processing 

If at any time you object to the Software retrieving, temporarily storing, displaying to you or  otherwise processing your data, you must uninstall the Software from all of your mobile devices.  

PLEASE ACKNOWLEDGE THE RECEIPT OF THIS DATA PRIVACY NOTICE AND YOUR  OBLIGATIONS RELATING TO THE PROCESSING OF SENSITIVE PERSONAL INFORMATION.